Project Assistant

 

CONTEXT

 

About IECD Vietnam & IECD Social Enterprise

The European Institute for Cooperation and Development (IECD) is an international non-profit organization recognized for its public utility. IECD has operated in Vietnam for over 10 years, focusing on vocational training and entrepreneurship programs for vulnerable populations. In 2025, IECD Vietnam launched IECD Social Enterprise Co., Ltd., a social enterprise specializing in capacity-building and consulting for entrepreneurs.

 

About Ubuild

Ubuild is the flagship training brand of IECD Social Enterprise Co., Ltd., specializing in practical training and consulting services. Ubuild was established to leverage the achievements of IECD’s Micro and Small Enterprises (MSE) support project, with a mission to foster a sustainable and inclusive economy.

 

Since 2013, the project has provided management solutions to entrepreneurs seeking to structure their businesses and improve income stability. Through these programs, entrepreneurs acquire essential skills such as cashbook management, price optimization, savings strategies, and customer relationship development. Following the training, instructors conduct on-site visits to ensure the tools and skills are effectively adapted to each beneficiary’s specific professional context.

 

The project is seeking a motivated Project Assistant – 06 Months Project-Base Contract, based in Ho Chi Minh City to support our training programs, partnership management and event activities.

 

KEY RESPONSINILITIES

The Project Assistant will be responsible for the implementation of project activities in close coordination with the Project Manager. 

 

1.     Project & Training Coordination Project Assisting: Assist Project Manager in coordinating and implementing projects to ensure they are delivered on time and align with IECD/Ubuild goals. Training Supporting: Coordinate with trainers for agenda shaping of training activities, workshops, conferences, and networking events. Provide end-to-end logistical support for project staff and trainers, including travel arrangements and meeting coordination. Post-Training Engagement: Support trainers in conducting follow-up visits to the beneficiaries (online or offline). Engage Alumni for workshops, events to create long term impact. Beneficiary Management: Support trainers in recruiting process for the project’s beneficiaries and manage their successful integration into the program. Stakeholder Engagement: Maintain effective communication with external partners: local government, local social enterprises, business associations, to ensure a smooth flow of information.   2.     Administrative and Finance Support Record Keeping: Coordinate with trainers in maintaining organized records of all project personnel, trainer contracts, and participant documentation (photos, recordings, signatures, and records) to ensure donor compliance. Cost-Effective Sourcing: Source and secure appropriate, cost-effective suppliers for training venues, local travel, and materials to maximize the project budget. Financial Administration: Assist the Project Manager with financial tasks, such as tracking expenditures against the budget and preparing payment requests. Communication Content: Provide field-based inputs for success stories, social media content, and marketing materials. Ensure that the project’s communication tools are up to date (presentation, brochure, flyer, facebook page, etc.), Collaborate closely with the Communication Manager to establish a clear communication plan to promote the programs effectively.   3.     Monitoring, Evaluation, and Reporting Data Entry & Integrity: Coordinate with trainers to ensure the timely and accurate update of project data on Salesforce (including beneficiary information, KPIs, and M&E plans). Data Collection: Regularly collect feedback from entrepreneurs and project stakeholders to measure progress against project targets. Progress Reporting: Provide primary data and training-related inputs to the Project Manager for quarterly reviews, donor updates, and formal reports. Indicators Tracking: Track, collect and update specific project indicators (e.g., training attendance, skill improvement, and post-training business growth) to ensure quality standards are met. Budget Monitoring: Assist the Project Manager in monitoring expenditures and providing inputs for quarterly financial reviews. Operational Review: Contribute to the quarterly review of operational and project work and execute follow-up actions as assigned by the Project Manager.

 

REQUIREMENTS & QUALIFICATIONS

• Education: University degree in Business Administration, Public Administration, International Development Studies, Marketing, or a related field.
• Experiences:
  • A minimum of three (3) years of professional experience in project coordination, administration, event organizing or marketing, preferably within the community development, NGOs environment, or SME development sectors.
  • Proven experience in coordinating with local partners and local government.
• Skills & Competencies:
  • Excellent planning, time management, problem-solving and organizational skills with a high level of attention to detail.
  • Strong teamwork skills and the ability to engage effectively with diverse stakeholders.
  • Experience preparing comprehensive, well-structured, and engaging content for a variety of formats (Reports, Publications, etc.).
  • Open to continuous learning and comfortable collaborating in a small team environment where information sharing and workload distribution are essential.
  • Good understanding of local government context with relevant network is an advantage.
  • Ability to manage multiple tasks, meet deadlines and work in an international environment.
  • Proven superior written and verbal communication skills in English.
  • Strong command of Microsoft Office applications (Word, Excel, PowerPoint).
  • Prior experience using Salesforce or other CRM/M&E databases is highly desirable.

 

WHAT WE OFFER

• Competitive salary according to candidate’s profile and working experiences.
• 13th month salary and full insurance package in accordance with the Labor Code.
• Private Health Insurance for staff and annual Health Check.
• Annual leave in accordance with internal policy.
• Team building activities.
• Opportunity to work in an international NGOs environment.
• Chance to make a meaningful impact on the lives of small entrepreneurs and their families.
• Working hours: 9 AM to 6 PM, Monday – Friday.
• Working Place: SGCL Building, 20/5 Tan Cang street, Thanh My Tay ward, HCMC.

 

HOW TO APPLY

Interested candidates are invited to send their CV and a Cover Letter in English to: [email protected]

Email subject: [Full Name] – MSE Project Assistant

Application deadline: 30 June 2026

Interview period for shortlisted candidates: 01–10 July 2026

Any concerns, please contact Email: [email protected]

 

Note: Applications will be reviewed on a rolling basis. Early applicants may be assessed and invited for an interview earlier if they successfully pass the initial CV screening.